Because NESEP is a membership organisation covering a very large area, we’ve found that it has not always been possible to find a location and time for an AGM that suits all members.
We want this to change, so February 2015 will see NESEP’s first Digital AGM. Instead of holding an in-person meeting, we will conduct the entire process online. The online meeting will be open for several days, with participants able to drop in to take part in discussions when it is convenient for them.
Is this going to be complicated?
The process may be new, but it will be simple. The meeting will take place on a website called Loomio.org (which is run by a social enterprise), which will not require any special equipment or unusual digital skills. You won’t need a camera, a microphone, or even a particularly quick Internet connection to take part. We would say that if you can use email and perhaps post on Facebook, you’ll have no problems taking part in our Digital AGM.
What do I need to do now?
You can register to participate right now: just download and complete this registration form and email it to firstname.lastname@example.org. Also, keep an eye out for more emails from us: forthcoming emails will include instructions on how to participate in discussion, how to vote, and so on, as well as reminders to register!
Things will be a little different from a conventional AGM, but still, we hope, straightforward and common-sense. We’ll also give clear instructions on using the meeting website, and list some simple, sensible ground rules, to help keep everyone comfortable and happy to contribute.
In the meantime, if you’re interested in tabling motions already, or have any other questions about the process, give me an email at email@example.com.